HiringOps
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From first CV to signed offer.

HiringOps is an applicant tracking system for HR teams. Publish jobs on your own careers site, move every candidate through one shared pipeline, book interviews with the video link already attached, and send offers people sign online.

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HiringOpsRecruiter workspace
Dashboard Jobs Candidates Talent Pool Pipeline Mailbox Interviews
Settings
Search candidates, jobs, or interviews LNLea Novaklea@acme.example
Candidates 7 of 7 candidates
Import Export Add candidate
All 7 Active 6 Hired 1 Rejected 0 Withdrawn 0
Search name or email All stages All jobs All sources All recruiters Mine Saved only Recently applied
CANDIDATE RECRUITER JOB STAGE JOB RATING
JW Jonas Weberjonas.weber@example.com LN Frontend Engineer {{c0.pillText}}
NB Nino Beridze2 appsnino.beridze@example.com LN Frontend Engineer Applied
AS Amara Singhamara.singh@example.com LN Product Designer Interview
DO Daniel Okafordaniel.okafor@example.com LN Frontend Engineer Applied
TR Tomás Riveratomas.rivera@example.com LN Product Designer Offer
PR Priya Ramanpriya.raman@example.com LN Data Analyst Screening
MG Mariam Gelashvilimariam.g@example.com LN Data Analyst Hired
Applied Screening Interview Offer Hired
All candidates JW Jonas WeberFrontend Engineer
jonas.weber@example.com +1 555 0142 Berlin LinkedIn
RATING
RECRUITERS LN
HIRING MGRS SM
Frontend Engineer Applied Sep 19, 2026 Actions
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{{pf.steps.1.n}} {{pf.steps.1.label}}
{{pf.steps.2.n}} {{pf.steps.2.label}}
{{pf.steps.3.n}} {{pf.steps.3.label}}
{{pf.steps.4.n}} {{pf.steps.4.label}}
Overview CV & Notes Mailbox Interviews Scorecards Offer Files Activity
ABOUT Applied for Frontend Engineer through LinkedIn.
PIPELINE HISTORY {{pf.current}} {{pf.previous}}
RECENT ACTIVITY Uploaded CV-JonasWeber.pdfSep 19, 2026 11:05 AM AppliedSep 19, 2026 11:05 AM
Actions {{pf.stage}} {{pf.btn}} Reject
Message Add note Share
AT A GLANCE
LASTSep 20, 2026 NEXTNot scheduled MSGS2 NOTES1
Sep 28 – Oct 4, 2026 Today
All types By dayBy interviewer WeekMonthList Schedule
Introduction Technical Final Stage Introduction Team Introduction
MON28 TUE29 WED30 THU1 FRI2 SAT3 SUN4
9:00 AM 10:00 AM 11:00 AM 12:00 PM 1:00 PM 2:00 PM 3:00 PM 4:00 PM
Nino Beridze
Priya RamanTeam Introduction
Tomás RiveraFinal Stage Introduction
Jonas WeberTechnical
Schedule interview Set up an interview and notify the candidate.
Logistics Content Permissions
Candidate
Search candidate by name or email... JWJonas WeberFrontend Engineer
Participants Who joins the call. Role determines what each person can do.
Select a candidate first to see available interviewers.
Lea Novak, recruiter Sofia Marchetti, hiring manager
Interview type sets the colour on the calendar
Introduction Technical Final Stage Introduction Team Introduction
Date & time
Sep 30, 2026 10:00 Tbilisi (GMT+4)
Duration Ends 45 minutes 10:45 AM Mode
Video In-person Phone
{{iv.hint}} Cancel Schedule & notify
Compose Search mail Inbox5 Sent Archived Shared with me Smart folders Needs reply Awaiting candidate Sent this week Team mailboxes Careers team Pending Drafts Scheduled
Inbox 6 conversations
AllUnreadStarredNeeds reply
ASAmara SinghSep 28amara.singh@example.comRe: Interview scheduled: Product Designer
DODaniel OkaforSep 27daniel.okafor@example.comDelivery issueInterview scheduled
NBNino BeridzeSep 26nino.beridze@example.comApplication received: Frontend Engineer
TRTomás RiveraSep 25tomas.rivera@example.comYour offer for Product Designer
PRPriya RamanSep 24priya.raman@example.comThanks for sending your CV
MGMariam GelashviliSep 22mariam.g@example.comYour first day at Acme
No conversation selected Pick one from the list to read it here.
New message From: Personal mailbox
To Name or email...Jonas Weber Add CCAdd BCC
Insert template Preview Attach
Subject
Subject, variables allowed Next steps for the Frontend Engineer role
Message
BIU
{{mb.body}}
{{mb.vars.0}}{{mb.vars.1}}{{mb.vars.2}}{{mb.vars.3}}
Send nowSchedule
Discard Send
Interview invitation Next steps after interview Application received
{{toast.text}}
Lea, recruiter

A short tour of HiringOps with sample data. Pick a tab above to watch a step again.

How a hire moves through HiringOps

  1. 1

    Publish the job

    Write the role once. It goes live on your careers site, on your own subdomain or domain, with an apply form that takes CVs.

  2. 2

    Collect applications

    Applications land in the pipeline. People who send a CV without a specific role wait in your talent pool until the right job opens.

  3. 3

    Review together

    Rate candidates, leave notes, mention a colleague and fill in scorecards. Hiring managers see the jobs they work on.

  4. 4

    Interview

    Schedule from the candidate's profile. HiringOps adds the event to your calendar with a Google Meet or Microsoft Teams link and emails the candidate.

  5. 5

    Make the offer

    Generate the offer letter, send it, and let the candidate accept and sign online. The signed copy stays on their profile.

Use the mailbox and calendar you already have

Connect Gmail or Outlook and candidate emails go out from your own address. Each message is linked to the candidate, so you can pick up the conversation from their profile.

Connect Google Calendar or Outlook and interviews land on your calendar with a Google Meet or Microsoft Teams link already in the invite.

When you connect a Google account, HiringOps uses it only to send the emails you write and to create the interview events you schedule. It doesn't read your inbox, and your data is never sold.

Google Calendar Sync interviews to your calendar and create Meet links
Connected
Gmail Send candidate emails from your mailbox
Connected
Outlook Microsoft 365 mail and calendar in a single connection
Not connected
Shared inboxes Microsoft 365 shared mailboxes your team can send from
Not connected

Posting jobs to LinkedIn and jobs.ge is coming soon.

Built for the personal data hiring depends on

Candidate records are personal data. HiringOps is designed so the right people on your team see them, and nobody else does.

A workspace for each company

Your jobs, candidates and files live in your own workspace and are never visible to another company.

Access that fits each role

HR admins, recruiters, hiring managers and interviewers each get access that matches what they do.

Private jobs and offers

Mark a job private so only its hiring team sees it. Salary details are visible only to the people handling the offer and to HR admins.

A record of what changed

Sign-ins, team invitations and important changes to candidate records are logged with who made them and when.

Retention you control

Choose how long candidate data is kept, and HiringOps deletes it on schedule.

Careful sign-in

Repeated sign-in attempts are slowed down, and resetting a password signs out every other session.

Hiring with a small team?

Tell us about your company and we'll set up your workspace and careers site with you.

Prefer email? Write to support@hiringops.io.

We'll only use these details to reply to you. See our privacy policy.